GatherShift vs spreadsheets and paper timesheets
Most agencies start the same way: a spreadsheet of license dates, a group text for open shifts, and a stack of paper timesheets every Friday. It works until it doesn't. Here is what changes when the same work runs in GatherShift.
Expiring credentials
Spreadsheets and paper
Someone has to remember to check the dates. A lapsed CPR card or TB test is often found when a client or surveyor asks.
GatherShift
Staff get reminders 60 and 30 days before anything expires, and you see who is current, due or overdue on one screen. Only cleared staff can be booked.
Filling a shift
Spreadsheets and paper
Group texts and phone calls until someone says yes.
GatherShift
Post the shift and it goes by text to staff who are qualified and free. The first to accept gets it.
Timesheets
Spreadsheets and paper
Paper sheets collected at the end of the week, then retyped.
GatherShift
Staff clock in and out on their phone with a supervisor sign-off. Paper timesheets can be photographed and uploaded, and you approve the hours.
Client invoices
Spreadsheets and paper
Built by hand from the timesheets, line by line.
GatherShift
Approved hours become client invoices, and clients can pay online.
Payroll
Spreadsheets and paper
Hours retyped into ADP, Paychex or QuickBooks.
GatherShift
A payroll export for ADP, Paychex or QuickBooks from the same approved hours.
Audits and records
Spreadsheets and paper
Folders, binders and shared drives. Hard to prove what was on file and when.
GatherShift
A worker's full file, or a credential packet for a client, in one click. Timesheets are kept for at least six years.
Cost
Spreadsheets and paper
The spreadsheet is free. The hours spent chasing paperwork are not.
GatherShift
From $79 a month, with a 30-day free trial and no card needed. Staff use the app free.
When a spreadsheet is enough
If you have a handful of caregivers, one or two clients and nobody asking for credential proof, a careful spreadsheet can do the job. Agencies usually switch when they start missing expirations, re-typing hours every week, or dreading the next audit.
Questions
Can you move my spreadsheets into GatherShift?
Yes. Our team can move your staff, credentials, clients and documents in for you, for a quoted fee. Tell us about your agency on the data migration page and we'll email you a quote.
Do my caregivers have to pay for the app?
No. Caregivers and staff always use GatherShift free.
Can I try it before I switch?
Yes. Every plan starts with a 30-day free trial with every feature, and no card is needed to start.